PROJECT EXECUTIVE ASSISTANT AND ADMINISTRATION OFFICER
Job no: 503228
Work type: À plein temps
Location: Khoemacau Mine
BASIC FUNCTION OF THE POSITION:
The Project Executive Assistant will be responsible for providing comprehensive support to the Project leadership team.
MAJOR DUTIES AND RESPONSIBILITIES:
Your key accountabilities include:
- Answering and directing phone calls; managing incoming calls, transferring calls to the right individuals or departments, and taking messages when necessary
- Managing appointments for Executives
- Assisting with booking travel arrangements for employees, such as flights, hotels, and transportation.
- Assisting in organizing and coordinating office events, meetings, or conferences, preparing meeting agendas, materials, and presentations as required
- Attending and recording minutes during meetings as required and ensuring timely distribution.
- Processing and reconciling travel and expense reports for the executive, monitoring and tracking expenses to ensure they align with the budget.
- Assisting with special projects and initiatives as requested by the Project Leadership team.
- Administratively supporting the Project leadership, drafting emails and other MMG-Khoemacau correspondence as may be directed.
- Co-ordinating the filing and update of business documentation held in hardcopy and electronically.
- Managing office Supplies and stationery and maintaining an inventory of necessary items.
MINIMUM QUALIFICATIONS AND EXPERIENCE REQUIRED FOR EFFECTIVE PERFORMANCE:
- Minimum Diploma in Secretarial Studies or related field.
- 10 Years’ experience as an Executive Assistant, office coordinator/Manager, or Administrative Assistant
- 7-10 years providing support for upper-level management,
- Excellent social skills, able to operate with diplomacy, tact and empathy.
- Ability to manage complex and highly confidential information.
- A high degree of personal organization and self-management.
- IT literate-proficiency in windows, including MS word, EXCEL, Outlook and power point
- Excellent time management and problem-solving skills.
- Ability to work independently and with professional discretion.
Advertised: South Africa Standard Time
Applications close: South Africa Standard Time
Apply now Employee Referral
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