FACILITIES CONTRACTS OFFICER

BASIC FUNCTION OF THE POSITION: 

The Facilities Contracts Officer will be responsible for managing and administering Facilities Department contracts by ensuring compliance to contractual scope, accurate certification of work completed, effective contractor performance management, and alignment with company procurement and governance processes including variations and contract adjustments.

MAJOR DUTIES AND RESPONSIBILITIES:

Your key accountabilities include:

• Managing and administering all Facilities contracts including camp services, maintenance, transport, and landscaping contracts.
• Reviewing and verifying contractor work completion against agreed scope before recommending payment.
• Preparing and processing payment certificates ensuring accuracy, completeness, and compliance with contract terms.
• Monitoring contractor performance against KPIs, SLAs, and scope deliverables on a continuous basis.
• Leading and coordinating quarterly contractor performance evaluations, ensuring objective assessment and reporting.
• Identifying gaps, non-compliance, and underperformance, and initiating corrective actions with contractors.
• Working closely with the Contracts Office in managing CVAF (Contract Variation Approval Forms) and contract variations.
• Drafting rules and procedures for facilities department
• Evaluating and validating variation claims ensuring they are justified, documented, and approved prior to implementation.
• Maintaining proper contract documentation including agreements, amendments, performance reports, and payment records.
• Supporting procurement and contract award processes by providing technical and operational input.
• Ensuring all contractors comply with company policies, SHE standards, and contractual obligations.
• Providing regular reports to the Facilities Manager on contract performance, risks, costs, and compliance status.
• Participating in audits and ensuring readiness of all contract-related documentation.

MINIMUM QUALIFICATIONS, COMPETENCIES AND EXPERIENCE REQUIRED FOR EFFECTIVE PERFORMANCE: 

• BGCSE certificate
• Certificate in archives and records/computer science/information technology will be an added advantage
• Preferably having worked in an exploration/mining environment for a minimum of 2 years